How to Get a Court Reporter Certification

At first glance, they may not look as important as judges, jury members, attorneys and witnesses, but the court reporters are every bit as integral to the legal system as judges, juries, attorneys and witnesses. The importance of the court reporter can be gauged from this fact that in most cases it is illegal to proceed in court without a court reporter present.

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If court reporting is something that interests you and you would like to know more about this career, then continue reading.

How to Become a Court Reporter
How to Become a Court Reporter

What Does a Court Reporter Do?

Generally speaking, court reporters create word-for-word transcriptions at trials and other legal proceedings like depositions. In addition to providing services in courtrooms, court reporters may also provide captioning for TV and real time translation for hearing-impaired individuals in classrooms, business meetings and other public events.

If you are looking for specific information on what does a court reporter do, here is a list of some of the typical duties they perform:

  • They attend legal proceedings and other events that require written transcripts
  • Provide real-time translation in classes and other public forums for hearing-impaired
  • Transcribe movie or TV dialogues for hearing-impaired viewers
  • Provide copies of recordings and transcripts to the courts, lawyers and litigating parties
  • Review their notes, including any technical terminology and names of speakers
  • They also ask speakers to clarify unclear or inaudible testimony or statements
  • A judge may request them to read or play a portion or all of the proceedings
  • Report speakers’ identifications, actions and gestures
  • They perform the above mentioned duties with the help of specialized equipment, including covered microphones, audio and video recording devices, and stenography machines

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Salaries & Job Growth

According to the projection made by the US Bureau of Labor Statistics, court reporters and simultaneous captioners employed in the United States will experience a job growth of 3% from 2020 to 2030. This growth rate is said to be lower than the average job rate of all other occupations in the US.

On the other hand, the annual median pay for these professionals in 2020 was $61,660 in 2020. This translates to a per hour salary of $29.64.

Court Reporters$55,120
Legal Support Workers$50,630
Total, all Occupations$37,690

If you are wondering who pays the most to court reporters, then here’s a list of top employers in a descending order:

  • State governments, not including hospitals and educational institutions
  • Local governments, not including hospitals and educational institutions
  • Business support services

Your interest in court reporting aside, you should be mindful of the fact that this field is not growing as fast as other fields. The following statistics are again taken from the BLS and should give you a clearer picture. These statistics are predictive of the period 2016 to 2026.

Legal Support Workers11%
Total, all Occupations7%
Court Reporters3%


What does this mean? In layman terms, there will be 700 new jobs created in this field from 2016 to 2026.

Steps to Become a Court Reporter

Despite slow growth in this field, the field offers bright prospects. You need to complete the following steps in becoming a court reporter:

Step 1:

Finish your high school and enroll in your local community college’s postsecondary certificate program for court reporters or an associate degree in court reporting. Certificate programs may be offered at your local technical institutes as well.

Step 2:

Complete your chosen course of study and get licensed or certified by a professional association.

Degrees, Certifications &Licenses

Associate of Applied Science degree in Court Reporting – This is an undergraduate degree, which takes approximately 2 years to complete. You will need to earn a certain number of credit hours to complete this degree.

The following is a list of courses typically offered in an Associate of Applied Science degree in Court Reporting:

  • English grammar and phonetics
  • Legal terminology
  • Legal procedures

An integral part of this degree is to teach students how to prepare transcripts with the help of different transcription machines. Students are encouraged to improve their speed and accuracy.

Court reporters licensing requirements vary by state but most states require court reporters (especially those who work in legal settings) to be licensed or certified by a professional body. The National Court Reporters Association (NCRA) offers a variety of certifications for court reporters, real-time translation providers and broadcast captioners.

Who Should Think of Becoming a Court Reporter?

If you have the following qualities, you should think of pursuing a career in this field:

Concentration –

You should be able to concentrate for long periods, if you want to have a successful career as a court reporter. At all times, court reporters must be focused on the dialogue they are recording, even if there are auditory distractions.

Writing Skills –

Court reporters must have a strong command of English grammar, punctuation and vocabulary.

Listening Skills –

Court reporters must capture every word said by the speakers and therefore must have exceptional listening skills.

Detail Oriented –

A court reporter’s work must be error-free since transcriptions prepared by them serve as legal records.

What Happens When You Qualify as a Court Reporter?

Now that you are either licensed or certified as a court reporter and looking for work, here are the top 5 states that employ court reporters in a descending order. Ideally, you should read this information before qualifying as a court reporter since licensing requirements may vary from state to state.

  • Texas
  • New York
  • Florida
  • Pennsylvania
  • Illinois

In case, you are looking for the top paying states, here they are in a descending order:

  • New York
  • California
  • Colorado
  • Massachusetts
  • Texas
Employment Tip:

If you have qualified as a court reporter and don’t have a location preference then concentrate on looking for jobs in Texas or New York. These states not only pay more but also hire a large number of court reporters. So your chances of finding a job in these two states are higher than finding a court reporting job anywhere else.

Are Court Reporters Still In Demand?

The demand for court reporters varies from state to state. Some states have high job projections for court reporters, while some are on the lower side.
According to the US Bureau of Labor Statistics’ 2020 data, the five states with the highest employment level for court reporters in the US were:

  • California
  • Florida
  • New York
  • Texas
  • Pennsylvania

According to O*Net Online, the job projections between 2018 and 2028 vary from state to state. The growth rate ranges from -14% to 36% right now.

What Are The Qualifications To Be A Court Reporter?

There are different qualifications to become a court reporter in different US states. However, there are certain requirements that are more or less the same in every US state. To work as a court reporter in the US, you need postsecondary education as the minimum educational requirement. If you get a college degree, then you enhance your job prospects even further.
You will also need a state certification or a certification from a professional organization like the NCRA or the NVRA. The certification requirements vary from state to state so, make sure you know the kind of court reporter you want to become so, that you can get the correct certification.